2.1 particulars of the organization, functions and duties:-

Chapter 3 Powers and duties of officers and Employees [Section 4 (1) (b) (ii)]

3.1 please provide details of the powers and duties of officers and employees of the authority by designation as follows:

Sl. No.	Name of the officer/employee	Designation	Duties allotted	Powers
1	Mr. R.P.Chingapa, SCS	Statutory: Secretary / Adjudicating Officer	Head of Department	ALL
		Administrative: Head of Department	ALL	ALL
		Financial: As per delegation of powers issued by FRE Department	ALL	ALL
		Other:
2	Mr. R Verma	Statutory: Director	Head of Office	ALL
		Administrative:	Supervision of all projects	ALL
		Financial:	ALL	ALL
		Other:
3	Mr. H K Chettri	Statutory: Joint Secretary
		Administrative:	Over all administrative work & project supervision	ALL
		Financial:	DDO	DDO
		Other:
4	Mr. T Samdup	Statutory: Dy Director
		Administrative:	Oversees works related to Call Centre, NeGP,Multimedia,ITCP etc Project formulation & implementation
		Financial:

		Other:
5	Mr P S Rai	Statutory: Asst Director	work related to Sikkim Connect Project and other Network related projects
		Administrative:
		Financial:
		Other:
6	Mr P V Basnet	Statutory: Deputy Director
		Administrative:	Maintenance & updation of www.sikkim.gov.in , supervision of CICs in the East & North District.
		Financial:
		Other:
7	Mr D K Chettri	Statutory: Asst Director
		Administrative:	Software development for other departments, Supervision of CICs in the South & West District
		Financial:
		Other:
8	Mr A Tamang	Statutory: Asst Director	Software development & implementation of the developed software in other departments
		Administrative:
		Financial:
		Other:

Chapter 4 Procedure followed in Decision-making process [Section 4 (1) (b) (iii)]

4.1 Describe the procedure followed in decision-making by the public authority.

Activity	Description	Decision-making process	Designation of final decision-making authority
Goal-setting &	The Goal	The Goals once	Chief Minister
planning	setting and Mission statements are discussed with all the departments staff.	set processed in a file and forwarded to the Secretary of the Department for approval.	who is also the Minister in Charge for the Department
Budgeting	The expenditure involved is usually forwarded to the DPERNECA & Finance, Revenue & Expenditure Department for sanction of the required amount.
Formulation of programmes, schemes and projects	The Officials of the department in consultation with the other user departments

	through Planning & Finance Department
Recruitment/	Recruitment is
hiring of	done through
personnel	the Department of Personnel & DPC
Release of funds	Upon approval of the Project the funds are made available from the Departments budgeted allocation
Implementation/ delivery of service/ utilization of funds	Time Frame is set and the work is executed through Government Agency like STCS/SIMFED or a vendor on lowest quotation basis
Monitoring &	Monitoring is
evaluation	done as per importance of Project.
Gathering feedback from public	Feedbacks are received through website and also manually from brochures etc

Chapter 5 Norms set for the Discharge of functions [Section 4 (1) (b) (iv)]

5.1 please provide the details of the norms/ standards set by the public authority for the discharge of its functions/delivery of services.

Sl. No.	Function/ service	Norms/ standards of performance set	Time frame	Reference document prescribing the norms (citizen’s charter, service charter etc)
1	Initiate all the computerization & IT related works in the State	Involve technical manpower from NIC to check the performance	Normally 15 years	Citizen charter’s
2	Imparting training on IT for capacity building of Government employee		10 Days Training through out the year

Activity	Description	Decision-making process	Designation of final decision-making authority
Undertaking improvements	Any file pertaining to projects or administrative	File sent to Planning & Finance for concurrence	HCM/ ministerin-charge through Planning & Finance.

4.2 prepare flow charts to show channels of supervision and accountability. You may also provide additional flow charts to indicate how each function is discharged or service is delivered b the authority from the stage of planning/ application for getting service to reaching the target group/delivering the service to the beneficiary.

You may provide flow charts as to how each function is discharged or service is delivered b the authority from the stage of planning/ application for getting service to reaching the target group/ delivering the service to the beneficiary.

4.3 Describe the mechanisms in place regarding participation of the public in decision-making in respect of the function discharged/ service delivered to citizens.

1. Hosting of policies on our website with provision of receiving feedback
2. Meeting the Panchayats regularly regarding CICs

Chapter 6

Rules, Regulations, instruction, Manual and Records, for Discharging functions [Section 4 (1)(b)(v)& (vi)]

6.1 please provide lits and gist of rules, regulation, instructions, manuals and records, held by public authority or under its control or used by its employees for discharging functions in the following in the format.

1. Sikkim State IT Recruitment Rule 2001
2. Sikkim State Subordinate IT Recruitment Rule 2005
3. Work Distribution Office Order
4. Financial as per Sikkim Finance Rule
5. Administration as per the Rule Books of the Government

Chapter 7 Categories of Documents held by the public Authority

Sl. No.	Description	Gist of contents	Price of the publication if priced
1	Sikkim State Information Technology Recruitment Rule ,2001	Rules governing the recruitment, promotion etc of Gazetted officials in the Sikkim IT Service
2	Sikkim State Information Technology Subordinate Recruitment Rule ,2005	Rules governing the recruitment, promotion etc of Non Gazetted officials in the Sikkim IT Service
3	Information Technology Act 2000	IT Act for all IT related issues
…
	instructions
1
2
…
	Manuals
1
2
…
	Records
1
2
…
	Publications
1
2
…

Under its control [Section 4 (1)(b)(v)v (i)]

7.1 provide information about the official documents held by the public authority or under its control.

Sl. No.	Category of document	Title of the document	Designation and address of the custodian (held by/ under the control of whom )
	Sikkim State Information Technology Recruitment Rule,2001	Rules governing the recruitment, promotion etc of Gazetted officials in the Sikkim IT Service	Department of Personnel & Administration Training
	Sikkim State Information Technology Subordinate Recruitment Rule,2005	Rules governing the recruitment, promotion etc of Non Gazetted officials in the Sikkim IT Service	Secretary, Information Technology Department., Government of Sikkim
	Information Technology Act -2000

Chapter 8

Arrangement for Consultation with, or Representation by, the Members of the public in relation to the Formulation of policy or implementation thereof

[Section 4(1) (b) viii]

8.1 Describe arrangements by the public authority to seek consultation/participation of public or its representatives for formulation and implementation of policies ?

Sl. No.	Function/service	Arrangements for Consultation with or representation of public in relations with policy formulation	Arrangements for Consulation with or representation of public in relations with policy implementation
1	Policies / IT Act	Draft Policy is posted on the official website www. sikkim.gov.in and suggestions invited

Chapter 9 Boards, Councils, Committees and other Bodies Constituted as part of Public Authority [Section 4(1) (b) v (iii)]

9.1 Please provide information on boards, councils, committees and other bodies related to the public authority in the following format.

Name of Boards, council, Committees, etc.	Composition	Powers & Functions	Whether its Meetings open to Public/ Minutes of its Meetings accessible for Public
State Apex	Chief Secretary, Principal	All powers
Committee	Secretary Finance, Development Commissioner, Secretary Health, Commr cum Secy RDD,PCE cum Secretary Power, Secretary Agriculture, Commr cum Secretary Tourism, Secretary IT, Additional Director IT	related to formulation of Policies etc in e-governance related matters of State Government	No
CRTI (Centre for	Secretary, Director, Joint	CIC Salaries	No
Research &	Secretary, Deputy Director,	& IT projects
Training in	Asst. Director of
Informatics)	Information Technology Department, Government of Sikkim

1. If minutes of meetings are accessible to the Public, describe the procedure as to how to access the minutes: contact point, hours of access, fee structure/cost of access and officer to be contact.
2. Please provide information on officers and employees working in different units or offices at different levels and their contact addresses in the following format (including officers in charge of grievances redressal, vigilance, audit, etc)

Chapter 10 Directory of officers and Employees [Section 4(1) (b) (ix)]

S	Name of	Name, Designation &	Telephone &	Email
No	office/administrative unit	Address of officer/Employee	Fax office tel: Residence tel: Fax:
	Department of	1. Shri. R.P. Chingapa	202691 (O)
	Information	Secretary	231889(R)
	Technology	2. Shri. R Verma	227426 (O)	vermar@nic.in
		Director	280672 (R)
		3. Shri. H K Chettri	202601 (O)	hchhetri@nic.in
		Joint Secretary	203766 (R)
		4. Shri. T Samdup Deputy Director	202601 (O)
		5. Shri.P S Rai Assistant Director	202601 (O)
		6. Shri.P V Basnet Deputy Director	202601 (O)	premvijay@nic.in
		7. Shri. D K Chettri Assistant Director	202601 (O)
		8. Shri. Ashim Tamang Assistant Director	202601 (O)
		9. Ms. A Thapa Programmer	202601 (O)
		10. Ms K Chettri Accountant	202601 (O)
		11. Ms R Sharma Stenographer	202601 (O)
		12. Ms B Pradhan UDC	202601 (O)
		13. Shri. S B Subba Stenographer	202601 (O)

11.1 Provide information on remuneration and compensation structure for officers and employees in the following format:

Chapter 11 Monthly Remuneration received by officers and Employees, including the System of Compensation as provided in regulations [Section 4 (1) (b) (x)]

S No	Designation	Monthly Remuneration including its composition	System of compensation to determine Remuneration as given in regulation
	Secretary	Scale Rs.18200-21000	Regular government servant
	Director	14300-400-18300	Regular government servant
	Joint Secretary	11000-350-16250	Regular government servant
	Deputy Director	9000-300-13800	Regular government servant
	Assistant Director	7000-225-11500	Regular government servant
	Programmer	5500-175-9000	Regular government servant
	Accountant	4500-135-7200	Regular government servant
	UDC	4000-100-6000	Regular government servant
	Stenographer	4300-125-6800	Regular government servant
	Peon	2850-55-4170	Regular government servant
	Driver	3200-80-4800	Regular government servant

Chapter 12 Budget Allocated to Each Agency including Plant etc. [Section 4 (1)(b) xi)]

12.1 Provide information about the details of the plant, programmes and schemes undertaken by the public authority for each agency

Agency	Plans/programs/schemes projects/activity /purpose for which budget is allocated	Proposed expenditure	Expected outcomes	Report disbursement made or whereas such detail are available (website, reports ,notice board etc)

12.1 Provide information on the budget allocated for different activities under different schemes/programees/project etc. in the given format.

Agency	Plans/programs/schemes projects/activity /purpose for which budget is allocated	Amount released last year	Amount spent last year	Budget allocated current year	Budget released current year

Chapter 13 Manner of Execution of Subsidy Programmes [Section 4 (1) (b) xii)]

13.1 Describe the activities/programmes/Schemes being implemented by the public authority for which subsidy is provided.

13.2 Provide information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant subsidy under various programmes/schemes.

Name of programmes/activity	Nature/scale subsidy	of	Eligibility criteria for grant of subsidy	Designation of officer to grant subsidy

13.3 Describe the manner of execution of the subsidy programmes.

Name of programmes/activity	Application procedure	Sanction procedure	Disbursement procedure

Chapter 14 Particulars of Recipient of the concession, Permits or Authorization Grant by the Public Authority [Section 4 (1) (b) xiii)]

13.1 Provide the names and addresses of the recipient of benefit under each programmes /schemes separately in the following format.

Institutional beneficiaries.

	Name of Programmes/Scheme
Sl.no	Name and the address of the recipient institutions	Nature /quantum of benefit granted	Date of grant	Name Designation granting authority	& of

	Name of Programmes/Scheme
Sl.no	Name and the address of the recipient institutions	Nature /quantum of benefit granted	Date of grant	Name Designation granting authority	& of

Individual Beneficiaries:

	Name of Programmes/Scheme
Sl.no	Name and the address of the recipient Beneficiaries	Nature /quantum of benefit granted	Date of grant	Name Designation granting authority	& of

	Name of Programmes/Scheme
Sl.no	Name and the address of the recipient Beneficiaries	Nature /quantum of benefit granted	Date of grant	Name Designation granting authority	& of

Chapter 15 Information Available In Electronic Form [Section 4(1)(b) x (IV)]

15.1 please provide the details of information related to the various schemes of the department which are available in electronic formats. (Floppy, CD, VCD, Web Site, Internet etc.)

Electronic format	Description (site address/location where available etc.)	Contents or title	Designation and address of the custodian of information (held by whom?)
	www.sikkim.gov.in	Detail information regarding Sikkim Government Departments, Rules, Information, News, Transfer, etc.	Director & Asst. Director, IT Department

1. Describe particulars of facilities available to citizens for obtaining information including the working hours of a library or information center or reading room maintained for public use where information relating to the department or records/documents are made available to the public.
2. Describe the particulars of information dissemination mechanisms in place/facilities available to the public for accessing of information:

Chapter 16 Particulars of facilities available to citizens for obtaining information [Section 4(1)(b) xv]

Facility	Description (Location of facility/Name etc.)	Details of Information made available
Notice Board	»	Government Circulars, Departmental Notices etc
News Paper Reports	»	Press releases
Public Announcements	»	Haat Day announcements by CIC operators for generating public awareness to use and advantages of IT
Information Counter
Publications
Office Library
Websites	» www.sikkim.gov.in	Official website of the Government of Sikkim with all rules, gazettes, transfers etc of the State Government
Other facilities (Name)	» Community Information Centres	45 CICs established in various places of the State

Chapter 17

Names, Designations and other particulars of public information officers [Section 4(1)(b) xvi]

17.1 please provide contact information about the Public Information Officers and Assistant Public Information Officers designated for various offices/administrative units and Appellate Authority/Officer(s) for the public authority in the following format.

Public Information Officer(s)

Sl.No	Name of office/administrative unit	Name & designation of PIO	Office Tel: Residence Tel: Fax:	Email
1	Department of IT	R Verma Director	227426 (O), 280672 (R)	vermar@nic.in

Assistant Public Information Officer (s)

Sl.No	Name of office/administrative unit	Name & designation of APIO	Office Tel: Residence Tel: Fax:	Email
1	Department of IT	H K Chettri Jt. Secretary	202601 (O), 203766 (R)	hchhetri@nic.in

Sl.No	Name Designation & Address of Appellate Officer	Jurisdiction of Appellate Officer (offices/administrative units of the authority	Office Tel: Residence Tel: Fax:		Email
1	R.K. Purkayastha, Secretary Law Department	Government of Sikkim	202461 (O), 281474 (R) 202309 (F)

Chapter 18 Other Useful Information [Section 4(1)(b) x vii]